ADMINISTRATIVE ASSISTANT
INTRODUCTION TO NPC
National Parents Council (NPC) is the representative organisation for
parents of children in education. NPC was established in **Apply on
the website**, under the programme for Government, as the
representative organisation for parents of children attending primary
school. It received statutory recognition in the Education Act **Apply
on the website**.
NPC exists to ensure that all parents are supported and empowered to
become effective partners in their children’s education. NPC works
to increase the capacity and capability of the education sector, to
achieve true partnership and deliver better outcomes for all
children.
TERMS & CONDITIONS
The salary for this role is € *,**Apply on the
website** per annum.
Hours: * hours a week
Reporting to the Advocacy Services Manager.
Place of work: Dublin City Centre location
Contract is for three years fixed term with an initial probationary
period of nine months.
ROLE
To be responsible for administrative and organisational support in all
NPC functional areas with a particular responsibility for the NPC
Advocacy Unit, ensuring the delivery of quality services which meet
the needs of parents, supporting children in the education sector.
THIS ROLE WILL BROADLY INCORPORATE THE FOLLOWING:
* Providing administrative support for developing and setting up
online surveys –knowledge use of survey monkey, google forms etc.
* Answering telephone calls and ensuring that all calls are logged
and directed to theappropriate person.
* Responding to general telephone & emails queries
* Drafting & typing documents
* Preparing, scrutinising & verifying information, records,
statistics etc.
* Organising routine office supplies.
* Providing assistance & support in organising & running events in
particularconsultation events, online and in person.
* Attending meetings and taking minutes
* Using all available technology to effectively and efficiently
carry out role
* Using Effective verbal & written communication with stakeholders
* Applying & fully engaging in all policies & procedures in
operation in NPC asappropriate to role
* Other duties that may be assigned from time to time
PERSON SPECIFICATION
The individual should be able to demonstrate the following
competencies:
Communications
Presents written material in a clear, concise, comprehensive and
convincing manner, in order to inform and influence the reader(s).
Clarifies information when required to do so.
Interpersonal Effectiveness
Shows empathy and understanding when dealing with others, utilising
tact and diplomacy at all times. Treats others with respect. Works
well with a wide range of people from different backgrounds both
within and outside organisation.
Self-management
Plans and organises own work effectively. Ensures has the relevant
information and resources to complete tasks effectively. Identifies
what needs to be done and completes the tasks in a systematic and
efficient manner.
Analysis & Judgement
Sources and accurately gathers all relevant information. Evaluates
information available before making decisions, weighing up the pros
and cons of various options or courses of action and recognizes when
it is appropriate to consult others. Handles numerical information
with accuracy and attention to detail.
Team working
Works collaboratively with others to achieve shared goals.
Participates fully, sharing knowledge, ideas and expertise. Shows an
appreciation for other people’s positions and the values their
input. Willingly takes on additional responsibility to achieve team
objectives. Shows a willingness to learn from others.
Commitment to Quality Results
Takes ownership of tasks and is determined to see them through to
satisfactory conclusions. Takes all necessary measures to ensure work
is completed to a high standard and within agreed timeframes at all
times, even where it involves routine or mundane tasks. Monitors and
checks own work for accuracy and ensures guidelines and procedures are
followed. Reliable and dependable, can work on own initiative.
Customer / Client Focus
Is aware of the service delivery requirements of the organisation and
the varying needs of his/her customers or clients. Deals with
customers / clients in a professional and courteous manner, showing
diplomacy and tact, particularly in difficult situations.
Self-awareness & Development Reviews own performance regularly and is
committed to developing own skills and knowledge base and applying
this learning on a regular basis. Keen to learn new skills, systems
and processes.
Flexibility & Change Orientation
Is flexible in his/her approach, open to change in work practices and
adapts readily to recommendations for change. Able to deal with
changing demands and different situations / circumstances.
Initiative
Actively suggests improvements within own work tasks. Can work without
excessive guidance or support yet knows when the involvement of others
is appropriate.
Technical Knowledge / know-how
Has the practical and technical knowledge required to meet the goals
and objectives of the role to the highest standards.
APPLICATIONS SHOULD BE IN THE FORM OF A LETTER OF APPLICATION AND CV
(MAX 2 PAGES) AND BE EMAILED TO **APPLY ON THE WEBSITE** “NPC
ADMINISTRATION ASSISTANT (LEVEL 1)” IN THE SUBJECT LINE OR BY POST
MARKED CONFIDENTIAL TO ROB WALPOLE, DEPUTY CEO, NATIONAL PARENTS
COUNCIL, **APPLY ON THE WEBSITE** MARLBOROUGH COURT, MARLBOROUGH
STREET, DUBLIN 1, D**APPLY ON THE WEBSITE** XP**APPLY ON THE WEBSITE**
BY CLOSE OF BUSINESS ON THE **APPLY ON THE WEBSITE**TH JANUARY **APPLY
ON THE WEBSITE**.
We need : English (Good)
Type: Permanent
Payment:
Category: Others
